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Outlook Meeting Organizer
Support for Meetings and Tasks
Agito Outlook Meeting Organizer is excellent solution (plugin) for companies who use MS Exchange Server 2013 (or Office 365) and Outlook 2013.
Contact us:
Phone: +386 1 242-56-70
Fax: +386 1 242-56-76
E-mail: info@agito.si
Outlook Meeting Organizer

The modern business environment demands efficiency, flexibility and quality of its workforce.

Each day we receive large amounts of emails, tasks and meeting requests to which we have to respond. Their content will be subject of upcoming meetings and tasks which are distributed to different employees for their execution. In Outlook 2013 and Office 365 environment, Agito Outlook Meeting Organizer (OMO) helps you add these emails and tasks directly to meeting agenda, organize meeting and assign meeting action items as new Outlook tastk. OMO works both with keyboard & mouse and with touch technology (tablets).

OMO enables easy meeting creation, preparation of meeting materials, task creation and overview of their execution. From email, task and appointment, the user can create meetings with agenda in Outlook calendar simply with »drag – drop«. Such meetings can automatically determine the participants and the necessary materials for the meeting. Through calendar out the same process can be used to create  Outlook tasks and events as meeting action items.

OMO supports whole Lifecycle of Meetings and Tasks, connects the whole process in such a way that no task is overlooked. All meetings have agendas, appropriate materials ready to be addressed and meeting action items already assigned at the end of meeting.

Agito Outlook Meeting Organizer is excellent solution (plugin) for companies who use MS Exchange Server 2013 (or Office 365) and Outlook 2013.

Who are OMO users?

Business users who:

  • want to be organized, consistent and precise,
  • communicate a lot through email,
  • are often pressed for time,
  • use mobile devices, tablets and hybrid computers,
  • are often on business trips,
  • are using Windows 7 or 8, Outlook 2013 or Office 365.
Functionalities

User can:

  • mark or categorize received emails, tasks or appointments,
  • create meetings,
  • add agenda to given meetings,
  • send meeting requests to other participants,
  • create tasks while in the meeting and emails directly from the agenda.

OMO supports the whole Lifecycle of Meetings and Tasks, illustrated in the diagram.

The process can be described as a classic example of “Communication Management” rules within the organization. None of the tasks or mails will not be forgotten!

The user can first categorize and flag received emails and tasks. Then, with OMO, creates a meeting, edits it and sends the meeting invitation that already contains the agenda.

At the meeting all the items on the agenda can be addressed. Within the agenda, the user accesses selected emails and its attachments.

Users can assign tasks in real time and follow their execution progress.

During the meeting users can create a new meeting with a certain agenda and forward the invitation to other participants.

Bussines value
  • Supports “the life cycle of meetings” from creation, establishing an agenda and materials, to execution and task creation within Outlook 2013 or Office 365.
  • Received email and task can form agenda and material in a meeting.
  • Easy agenda editing in meetings.
  • Task creation during meetings.
  • Monitoring of task execution.
  • The application is designed for Outlook 2013 and Office 365.
  • Besides on computer, it can be used on tablets and mobile phones.

Agito OMO ensures:

  • information,
  • structured access to information,
  • increased productivity,
  • automatization of routine tasks,
  • increase of data quality, history and traceability,
  • monitoring of responsibilities and task realization.
Technology

„Apps for Office“

Agito Outlook Meeting Organizer is built on Microsoft's »Apps for Office« platform, utilizing standard web technologies like HTML5, XML, CSS3, JavaScript and REST APIs to enrich and extend functionalities provided by supported Office 2013 and 365 applications.

Two main components of Agito OMO are the application's XML manifest file for Microsoft Exchange 2013 server (either local “on premises” or within Office 365) and a web server hosting the app's UI and business logic.

For the system administrator, installation is quick and straightforward and can be easily done through Microsoft's Office store - the app's manifest file is automatically uploaded to the Exchange 2013 or Office 365 deployment and Agito OMO is ready for use.

User experience is identical across all clients, be it an Office Outlook 2013 desktop application, Outlook web access (OWA) or through the Office 365 cloud website.

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